Student Hourly – definition and general information | HR Policies

Key information from the policy:

• Individuals must be at least 16 years of age and meet all other eligibility requirements defined in the student hourly policy linked below. Individuals under age 16 are not eligible for hire per University policy.
• Student Hourlies must be enrolled for academic credit at an educational institution. An educational institution is defined as:
  • an accredited institution of higher learning granting associate degrees or higher;
  • a technical college;
  • a vocational or trade school; or
  • a high school.

• If the student employee is a non-UW student, they must be entered into a campus Special Authorization (Spec Auth) file in order to access NetID and get a WisCard. The department requesting access needs to send an email to netid@ohr.wisc.edu with the following information:
  • • Need information
      • Full Name
      • Gender
      • Date of Birth
      • Empl ID
      • Department UDDS
      • Employee email address (this does not need to be a wisc.edu address)
      • Termination date (if known)
  • • Note: In order to avoid problems with getting a NetID/WisCard, the non UW–Madison Student Employee’s Social Security number must be in the HRS record (this information should not be sent by email.) Unless a termination date is specified, UW IDs issued to non UW–Madison Student Hourly employees are valid for two years from date of Spec Auth entry. Any other questions about this process can also be directed to netid@ohr.wisc.edu.

Student Hourly Index

• Affordable Care Act (ACA) Guidelines
• Health Insurance information for Domestic Students – UW-Madison Student Health Insurance Plan (SHIP)
• Health Insurance information for International Students – UW-Madison Student Health Insurance Plan (SHIP)
• Shared Governance
• Student Hourly Policy
• Student Hourly hiring form
• Student Job Center