Student Hourly – definition and general information | HR Policies
Key information from the policy:
Individuals must be at least 16 years of age and meet all other eligibility requirements defined in the student hourly policy linked below. Individuals under age 16 are not eligible for hire per University policy.
Student Hourlies must be enrolled for academic credit at an educational institution. An educational institution is defined as:
an accredited institution of higher learning granting associate degrees or higher;
a technical college;
a vocational or trade school; or
a high school.
If the student employee is a non-UW student, they must be entered into a campus Special Authorization (Spec Auth) file in order to access NetID and get a WisCard. The department requesting access needs to send an email to email@example.com with the following information:
Date of Birth
Employee email address (this does not need to be a wisc.edu address)
Termination date (if known)
Note: In order to avoid problems with getting a NetID/WisCard, the non UW–Madison Student Employee’s Social Security number must be in the HRS record (this information should not be sent by email.) Unless a termination date is specified, UW IDs issued to non UW–Madison Student Hourly employees are valid for two years from date of Spec Auth entry. Any other questions about this process can also be directed to firstname.lastname@example.org.